DOCUMENT IMAGING AND MANAGEMENT SOLUTIONS

Imaging your business paper checks, invoices, statements, contracts and related vital documents is smart, convenient and cost saving solution for your business. It can save your business time and money, improve your business operation efficiency and customer service. It can reduce costs and expenses of storage space and professional labor and time for filing and chasing paper. Now, you can say Good-bye to manual searching of any needed paper documents in file cabinets, bulky boxes and storage. Imaging converts your vital business documents into digital format. Now, your business can have one centralized system for handling all your vital documents with full-text-searching capabilities around the clock from anywhere. Imaging is very easy to use and maintain. It eliminates the tedious and expensive searching of any needed paper documents in the file cabinets, file boxes and storage without hassle.

Now, Point & Click, all your business paper and electronic documents file copy that you desire is on the screen including the sticky notes! Imaged business paper documents are legal. CheckXtra Document Imaging Solutions comply with many government regulations and records management requirements such as The Health Insurance Portability and Accountability Act of 1996 (HIPAA), The Freedom of Information Act (FOIA), Securities and Exchange Commission (SEC), Federal Deposit Insurance Corporation (FDIC), DOD 5015.2 and PRO records management. Document records are stored in an unalterable format and cannot be changed such as CD/DVD or WORM “Write Once Read Many”. Imaged paper documents can stay in the computer safe from loss and secure from unauthorized access for many years.

Electronic Document Imaging Filing Cabinet is smart, secured and does a lot more for less than conventional filing cabinets. It has monitoring, automatic alert/notification, trace and logging for audit to keep track of which authorized users have accessed which documents and at what times. It controls and records administrators and authorized users activities regardless who they are employees or public by name, date, time, document name and action whenever any authorized user accesses the document database. Electronic Filing Cabinet can store safe and secure millions of paper documents quickly and inexpensively. Just imagine one gigabyte (1 GB) of storage disk space (which costs only a few dollars) can store approximately 20,000 pages. Document imaging scanners’ feeders can scan and store quickly large amount of paper documents in the Electronic Filing Cabinet for fast index, implementation and availability. Different format, resolution and color documents are stored in the Electronic Filing Cabinet including the worn-out document. Many image formats can be stored in the Electronic Filing Cabinet such as TIFF 4, TIFF 3, TIFF Raw, TIFF LZW, PCX, BMP, CALS, JPEG, GIF, PICT, PNG EPS, word processing files, spreadsheets and presentations. And Yes, storing a copy of any document in multiple folder locations can be done easily without photocopying, paper shuffling and hand delivery.

At CheckXra we know you do not want to invest the money buying the whole Document Imaging Electronic Filing Cabinet solution without being sure it would have the results you needed. At CheckXtra we make Easy. CheckXtra can make a real demo for you. CheckXtra consultant can scan few file cabinets and boxes of your business for you. Then you can access the scanned file cabinets and boxes from CDs/DVDs or on the Web. Be the judge and see first-hand how great it is and how fast and easy you can search and find any document.

With CheckXtra’s CD/DVD Publishing, instant access to business vital paper and electronic documents without buying the whole system is EASY. Fast. And Cheaper. Your business can also use the CD/DVD Publishing for Archive, Disaster Recovery and Distribution.

With CheckXtra’s OnlineHOTSecuredLink, only appropriate on-demand document for authorized users and distribution via the Web are available for access without hassle, without risk and without the expensive of HTML programming, coding, file conversion and installing/downloading software for viewing document. With OnlineHOTSecuredLink option, you can provide instantaneous access to huge amounts of information on the Web at very low cost. In fact your ROI is achieved and the system has already paid for itself. Now in less than 24 hours you can make available 100,000 pages document on the Web Vs several years of huge expense by a senior Webmaster using HTML coding. It is EASY. It is SAFE. It is FAST. And it is CHEAPER. Authorized users do the searching of the documents they need themselves saving your business professional staff time and money.

With CheckXtra’s COLD (Computer Output to Laser Disk), accessing computer generated reports is Easy. Fast. And Cheaper. Now, Point & Click, the stored and archived mountains of computer generated paper reports file copy that you desire is on the screen.

With CheckXtra’s Document Imaging ASP Services, enjoying instant on-line access to business vital documents and records is Easy, Faster and Cheaper without investing in hardware, software and the support required for a complete document management system.

With CheckXtra’s Document Imaging Full Service Bureau, CheckXtra does it for you from start to finish. You can relax and enjoy more time and money using the information to do the business for better and faster decisions.

Now, it is easy and fast. You can search it. View it. Share it. Print it. And Distribute it by email or fax without postage and without leaving your desk from anywhere at any time. Safer. Faster. Easy

Once you have imaged your business vital document(s), you can easily send it and distribute it to others to satisfy audits, complains and problem resolutions via e-mail or FAX directly from your system. Now, with imaging, your business can send customer statements and invoices by secured e-mail almost instantly eliminating postage, mail preparation costs and lost mail. Imaging enables your business to be prepared in the event of an emergency or disaster. Imaging can save your business the potential high risk of lost revenue, penalties and liabilities. Imaging also replaces the need to store on microfilm and microfiche. Imaging can reduce set-up time, personnel training and labor intensive tasks to gain maximum productivity, efficiency and profitability.

State, local and federal government agencies and the IRS accept and use imaged document. Banks, insurance, hospitals and many others use imaging solutions for convenience, cost reduction and improving operations. Think about all the trees that are saved!

CheckXtra’s representative can meet with you to complete a discovery process. Your questions are answered honestly and with integrity. The findings will result in sharing with you the complete customized solution options that will enable your business to image reliably and easy checks, invoices and any vital related documents that fit your business needs and can save you time and money.

CheckXtra’s Document Imaging and Management Solutions Consultants are committed to integrating and implementing the needed solutions for your business without worrying about our allegiance. In other words, CheckXtra’s Solutions Consultants look after your business instead.

Bottom line is we make living by making your business keep more of what you make. The old saying, “A penny saved is a penny earned”, is our approach.

Call us now at 1-800-320-8432 to take full advantage of initial free consultation of reliable and easy Check Imaging and Document Imaging solutions at CheckXtra.